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last update time 2020/10/08
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Contact Information

Professional Duties

Chief Secretary

Mr. Wu, She-Ching

Tel05-2717005

Fax05-2717013

E-MAILscwu@mail.ncyu.edu.tw

Substitute 1Ms. Fan, Hui-Jean

Substitute 2Ms. Li, Yi-Chen

1. Integrating and supervising the secretariat office affairs.

2. Drafting and executing major projects.

3. Assigned tasks by President

Senior Executive Officer

Ms. Fan, Hui-Jean

Tel05-2717007

Fax05-2717013

E-MAILhjfan@mail.ncyu.edu.tw

Substitute 1Ms. Li, Yi-Chen

Substitute 2Mr. Hong,Cyuan-Syu

1.Setting and implementing administrative plans

2.Reviewing, approving, forwarding, and applying stamps to all official documents sent for approval from the departments, colleges, and institutes

3.Oversight and approval for budgetary, accounting, and cash operations

4.Coordinating the operations of the school’s various sections

5.Overseeing services entrusted to the Secretariat’s various divisions

6.Major campus-wide conference tasks

7.Auditing the endowment fund

8.Handling provisional responsibilities

General Affairs Division Chief

Ms. Li, Yi-Chen

Tel05-2717011

Fax05-2717013

E-MAILelaine3326@mail.ncyu.edu.tw

Substitute 1Ms. Tsai Jen-Kuei

Substitute 2Ms. Fan, Hui-Jean

1.Overseeing General Affairs services

2.Serving as Executive Secretary of the Regulatory Task Force

3.Re-review of official documents for second-level resolutions by the various sections

4.Compiling, planning, documenting, and writing the oral and written reports for the school budget

5.Approval for routine vouchers and vouchers NT$100,000 or less

6.Pro tempore approval for official instructor and staff trips two or more days in length, and vacations three or fewer days in length

7.Pro tempore approval for all certifications, agreements, and other applications to apply official stamps

8.Formulating and submitting endowment performance reports

9.Overseeing and implementing all conference-running tasks, and monitoring resolution implementation status of such

10.Assisting with foreign guest reception for anniversary celebrations, graduation ceremonies, and activities

11.Handling provisional responsibilities

Public Relation Division Chief

Mr. Hong, Cyuan-Syu

Tel05-2717002

Fax05-2717006

E-MAILnews@mail.ncyu.edu.tw

Substitute 1Ms. Wang, Shiu-Chuen

Substitute 2Ms. Li, Yi-Chen

1.Publishing press releases and interviews in coordination with the school’s academic research, result announcements, student group activities and other such matters

2.Media tasks, including responsibility for external media contacts, publishing press releases, press conferences, etc.

3.Arranging administrative tasks such as contact, reception, information & guidance for domestic and foreign guests to the Office of the President

4.Managing Spotlight press releases and creating up-to-the-minute press releases

5.Inviting & receiving foreign guests and arrangements for anniversary celebrations, graduation ceremonies and other major ceremonies and activities

6.Contact, meetings, and relevant organizational tasks for inspections by Ministry of Education inspectors, Members of the Legislative Yuan, and Members of the Control Yuan

7.Excerpting major news stories from newspapers and magazines, and submitting for review

8.Editing and publishing the school publications

9.Other services related to public relations

10.Handling provisional responsibilities

Public Relation Division Project Officer

Ms. Lin, Chia-An

Tel05-2717002

Fax05-2717006

E-MAILshowmay@mail.ncyu.edu.tw

Substitute 1Mr. Hong, Cyuan-Syu

Substitute 2Ms. Wang, Shiu-Chuen

1.Publishing press releases and interviews in coordination with school activities

2.External media contacts, publication of press releases, press conferences and other such tasks

3.Arranging administrative tasks such as contact, reception, consultation & guidance for guests to the Office of the President

4.Editing, reporting, management and maintenance for the school website, Spotlight, and press releases

5.Assisting with invitations for foreign guests to anniversary celebrations, graduation ceremonies and other major ceremonies and activities

6.Contact, meetings, and relevant organizational tasks for inspections by Ministry of Education inspectors, Members of the Legislative Yuan, and Members of the Control Yuan

7.Editing and processing for major press releases such as for newspapers and magazines

8.Editing the school’s publications and publishing the e-newsletter

9.Social media PR operations and copywriting for such

10.Handling administrative matters related to the Public Relations Division

11.Handling provisional responsibilities

Secretary

Mr. Tsai Jen-Kuei

Tel05-2717009

Fax05-2717013

E-MAILtsaijk@mail.ncyu.edu.tw

Substitute 1Mr. Hsu, Ping-Hsin

Substitute 2Mr. Huang, Chuen-Yi

1.Matters related to risk management, internal controls, and internal audits

2.Official business related to collecting materials for, running, recording, and follow-up & oversight of implementation status for administrative meetings

3.Running administrative and academic management meetings and relevant official business

4.Collecting and conveying off-campus awards

5.Election polling for all-school teacher-student council representatives

6.General responsibility for the Integrated Higher Education Database, management of the MOE Higher Education Database, and organizing data for the human resources plan

7.Handling general incoming mail (ongoing handling of projects and matters requiring coordination)

8.Handling provisional responsibilities

Executive Officer

Ms. Wang, Shiu-Chuen

Tel05-2717001

Fax05-2717006

E-MAILjaniewang@mail.ncyu.edu.tw

Substitute 1Mr. Hong, Cyuan-Syu

Substitute 2Mr. Hsu, Ping-Hsin

1.Drafting and getting signatures for the President’s official, confidential documents

2.Arranging and recording the President’s itinerary

3.Managing the President’s email account

4.Creating the Office of the President webpage

5.Managing public relations fees for the Office of the President

6.Purchasing and sending public relations souvenirs, greeting cards and gifts for the President

7.Assisting in collecting data, publications, scholarly advice, and public opinion on all matters

8.Handling provisional responsibilities

Executive Officer

Mr. Hsu, Ping-Hsin

Tel05-2717008

Fax05-2717013

E-MAILphs1971@mail.ncyu.edu.tw

Substitute 1Ms. Tsai Jen-Kuei

Substitute 2Mr. Huang, Chuen-Yi

1.Election of Academic Assembly representatives, and organizing materials for and running Academic Assembly meetings (including election and running meetings for Academic Assembly proposal task forces)

2.Services related to the Gender Equality Commission

3.Staffing and administrative tasks for the legal regulation review group

4.Running and recording meetings for the Office of the President and the Secretariat

5.Getting signatures for official documents and drafting/handling letters and notices from other on-campus sections

6.Handling matters related to state compensation

7.Handling provisional responsibilities

Staff member

Mr. Huang, Chuen-Yi

Tel05-2717008

Fax05-2717013

E-MAIL hcy@mail.ncyu.edu.tw

Substitute 1Mr. Hsu, Ping-Hsin

Substitute 2Mr. Lu, Jun-Yu

1.Running and recording Secretariat meetings

2.Replying to suggestions given through the academic affairs suggestion system

3.Testing phone etiquette

4.Handling matters related to the Intellectual Property Protection and Implementation Committee

5.Matters related to planning, researching, and implementing open source processes and measures

6.Matters related to the disclosure sites for financial information and administrative information

7.Maintaining and managing the Secretariat website

8.Handling provisional responsibilities

Staff member

Mr. Lu, Jun-Yu

Tel05-2717012

Fax05-2717013

E-MAIL darren7980@mail.ncyu.edu.tw

Substitute 1Mr. Huang, Chuen-Yi

Substitute 2Mr. Hsu, Ping-Hsin

1.Editing and publishing the school’s biannual report

2.Organizing and editing the chronology of school events

3.Expediting overdue official documents and overseeing management of the school calendar

4.Managing the electronic bulletin board on the 1st floor of the Administration Building

5.Collecting and organizing materials for the school history room

6.Managing Secretariat assets and part-time workers

7.Managing Secretariat mailboxes and organizing different sections’ materials

8.Handling provisional responsibilities

Office of the Vice President Yang, Der-Ching

Messenger

Ms. Li, Mei-Ling

Tel05-2717015

Fax05-2717016

E-MAILmaylin@mail.ncyu.edu.tw

SubstituteMs. Oa, Shu-Hai

1.Receiving, handling, and sending official documents from and to the Office of the Vice President , and managing the environs

2.Assisting in arranging the Vice President’s schedule

3.Managing the Office of the Vice President email account

4.Creating and managing the Office of the Vice President webpage

5.Preparation tasks for Office of the Vice President meetings

6.Assisting with alumni and guest reception during anniversary celebrations and graduation ceremonies

7.Handling other provisional responsibilities

Office of the Vice President Huang, Kuang-Liang

Messenger

Ms. Oa, Shu-Hai

Tel05-2717198

Fax05-2717199

E-MAILshyu@mail.ncyu.edu.tw

SubstituteMs. Li, Mei-Ling

1.Receiving, handling, and sending official documents from and to the Office of the Vice President, and managing the environs

2.Preparatory tasks for meetings, including arranging drinks

3.Assisting with alumni and guest reception during anniversary celebrations and graduation ceremonies

4.Assisting in arranging the Vice Presidents schedule

5.Recording Office of the Vice President meetings and handling provisional responsibilities

Office of the Vice President Chu, Chi-shih

Project Clerk

Ms. Chiang, Tzu-Ying

Tel05-2717037

Fax05-2717038

E-MAILfayetwinkle@mail.ncyu.edu.tw

SubstituteMs. Li, Mei-Ling

1.Receiving, handling, and sending official documents from and to the Office of the Vice President, and managing the environs

2.Arranging the Vice President’s schedule and contacts

3.Managing the Office of the Vice President email account

4.Creating and managing the Office of the Vice President webpage

5.Preparation tasks for Office of the Vice President meetings (including for Biological Safety Committee and Test Animal Care & Use Committee)

6.Managing Office of the Vice President assets and expenses

7.Assisting with general tasks required to support the Office of the President and the Secretariat, as needed

8.Handling other provisional responsibilities

Messenger

Ms. Yeh, Yi-Wen

Tel05-2717008

Fax05-2717013

E-MAILrbc9237@mail.ncyu.edu.tw

SubstituteMs. Jian, Chiou-Yue

1.Receiving, handling, and sending official documents from and to the official desk; watering, cleaning, etc.

2.Preparatory tasks for meetings, including arranging drinks

3.Assisting with alumni and guest reception during anniversary celebrations and graduation ceremonies

4.Managing Meeting Rooms 2 & 3 in the Lantan Campus Administration Building; assistance in cleaning the school history room

5.Assisting in mailing Secretariat publications

6.Managing Secretariat expenses

7.Handling provisional responsibilities

Messenger

Ms. Jian, Chiou-Yue

Tel05-2717003

Fax05-2717006

E-MAILfayetwinkle@mail.ncyu.edu.tw

SubstituteMs. Yeh, Yi-Wen

1.Receiving, handling, and sending official documents from and to the official desk; watering, cleaning, etc.

2.Preparatory tasks for meetings, including arranging drinks

3.Assisting with alumni and guest reception during anniversary celebrations and graduation ceremonies

4.Managing Meeting Rooms 1, 2 & 3 in the Lantan Campus Administration Building; assistance in cleaning the school history room

5.Assisting in mailing Secretariat publications

6.Handling provisional responsibilities

Messenger

Mr. Tang,Yong-Fu

Tel05-2717003

Fax05-2717006

E-MAILatangalf@mail.ncyu.edu.tw

1.Driving the President’s official car

2.Handling provisional responsibilities



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Copyright © 2014 National Chiayi University

 

National Chiayi University Secretariat  Office

Tel:(886)2717008-7012 Fax:(886)2717013

E-Mail: secretary@mail.ncyu.edu.tw

 

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